top of page

How to apply for a job through emails?

Updated: Nov 17, 2022

Pre-text: Starting a new professional journey or making a career transition requires you to exercise a huge amount of patience and organisational skills. English For India wishes you the best for your job search journey.

Applying for jobs and landing a new position can seem like a difficult task, but it will not be the same if you follow a strategy. First things first - you need to understand everything about applying for a job through emails.

Email for a Job Vacancy

“In life if opportunity doesn’t knock, build a door. In the corporate world, send an email”

Before writing an email to a potential recruiter, check the Careers page of the organisation’s website.

If the listed positions do not match your interest, you can drop an email to the concerned person inquiring about the openings. Begin with asking about their well-being followed by introducing yourself. However, research about whom you are addressing the email to rather than beginning with Dear Sir or Dear Madam.

Dear Mr. Sharma,

I hope you are doing well.

I am a Risk Prevention Officer with 5 years of experience in mitigating risks and implementing additional measures to enhance security systems.

If you have a suitable position, kindly reply to this email or call me at +9120010364.

I look forward to hearing from you soon.


Ayesha Ahmed

When you come across listed advertisements through platforms other than the official website, check the date it was posted and the status, if any. Generally, you need to apply by sending them an email, but a few job postings also require you to fill out application forms on the website.

To apply for a position, you must confirm if they are still hiring. An email for this should be concise. You can write them an email like this:

Dear Mr Sharma,

Good morning. I hope you are doing fine.

I came across a position of “Job Title” in your organization through “LinkedIn/Indeed/Newspaper”.


This has reference to your advertisement on “platform” regarding the position of “_”

I would like to confirm whether you are still accepting applications for the same.

I look forward to hearing from you soon.


Ayesha Ahmed

Each email should have salutations, an opening line followed by your query, and a saying thank you at the end.